InStill Mindfulness
Administrator/Center Manager Position Description
 

InStill Mindfulness is a nonprofit based in Pulaski, VA committed to cultivating a mindful world for all with kindness, compassion, and care through education, action, and community. We are committed to prioritizing Pulaski community members in our hiring. We are seeking a capable individual connected with the Pulaski community who will work directly with our Executive Director to co-manage administrative duties and the InStill Center for Wellbeing.

Position Responsibilities 

Reports to: Executive Director

• Serve as the primary support for the Executive Director, providing strategic assistance and ensuring alignment with organizational goals.
• Oversee administrative functions to ensure efficient operations of InStill Mindfulness, including responding to inquiries, coordinating meetings, organizing the office, and database management.
• Manage the InStill Center for Wellbeing, maintaining and improving its presentation, and acting as a community liaison to foster strong relationships.
• Manage bookkeeping and payroll, ensuring accurate financial records and timely payroll processing.
• Oversee the preparation and submission of accurate and timely reports, including federal and state reporting.
• Work with the Board Treasurer and Executive Director to prepare and present the annual organization budget for board approval.
• Collaborate with the Executive Director on planning, organizing, and executing fundraising campaigns to support the financial sustainability of InStill Mindfulness.
• Assist the Executive Director in researching grant funding opportunities, completing prospective grant applications, and overseeing grant fulfillment and accountability.
• Assist the Executive Director in developing and implementing operational policies and procedures to enhance organizational efficiency.

Required skills and abilities:

• Engaged in a regular contemplative practice or willing to develop one.
• Demonstrable connection to Pulaski County.
• Strong interpersonal, written, and verbal communication skills.
• Ability to prioritize and organize multiple projects.
• Experience with Microsoft Word, Excel, Zoom, and QuickBooks.
• Ability to use and/or willingness to learn Google Drive, OneDrive, Mighty Networks, Network for Good, and other software packages.
• Attention to detail.
• Flexibility, curiosity, and enthusiasm.

Preferred qualifications:

• Experienced in working autonomously and with minimal supervision.
• Experienced in working within a non-profit setting.
• Availability to work some evenings and weekends.

Pay and benefits:

• This position averages 25 to 30 hours per week, paying $21-$24 per hour, depending on experience
• IRA
• Professional development opportunities
• Technology & mileage reimbursements
• Significant discounts to attend mindfulness retreats
• At least 12 hours per week will be in-person, with opportunities for remote work in some of the remaining hours

Please send your application, including your resume and responses to the position description, to work@instillmindfulness.org